Digital Signature Certificate

Digital Signature Certificate

Digital Signature (DSC) is a signature in an electronic format. Digital Signatures are used in India for online transactions such as Filing Annual Return, Company or LLP Incorporation, Income Tax E-Filing, E-Tenders, etc. There are 3 types of Digital Signatures – Class I, Class II and Class III. Class I digital signature is used for securing email communications. Class II digital signature is utilized for company registrations, IT Return, E-filing, obtaining DIN, DPIN, etc. Class III digital signature is used for E-tendering and participating in E-auctions.

Documents required

  1. Passport size photographs
  2. Copy of PAN card
  3. Copy of Aadhaar Card/ Voter ID Card

Steps to apply for a DSC

  1. Log on and select your type of entity – Log on to the website of a Certifying Authority licensed to issue Digital Certificates in India. Having accessed the page, you will be guided to the Digital Certification Services’ section. Now under the ‘Digital Certification Services’ section, click on the type of entity for which you want to obtain the DSC:’ individual or organization’, etc.
  1. Fill the necessary details – Once you have downloaded the form, fill in all the necessary details as required in the form:
  • Class of the DSC.
  • Validity.
  • Type: Only Sign or Sign & Encrypt.
  • Applicant Name & Contact Details.
  • Residential Address.
  • GST Number & Identity Details of Proof Documents.
  • Declaration.
  • Document as proof of identity.
  • Document as proof of address.
  • Attestation Officer.
  • Payment Details.

On filling up all the necessary details you must affix your recent photograph and put your signature under the declaration. Check thoroughly for completion of the form. Take a print of the completed form and preserve it.

  1. Proof of identity and address – The supporting document provided as proof of identity and address must be attested by an attesting officer. Ensure the sign and seal of the attesting officer is visibly clear on the supporting proof documents. 
  1. Payment for DSC – A demand draft or cheque must be obtained towards payment for application of DSC in the name of the Local Registration Authority where you are going to submit your application for verification. You can find the details of the Local Registration Authority according to your city of residence by searching for a Certifying Authority licensed to issue Digital Certificates online.
  1. Post the documents required – Enclose the following in an envelope:
  • DSC Registration Form duly completed – Supporting document for Proof of Identity and proof of address attested by the attesting officer.
  • Demand Draft/Cheque for payment.

Address the enclosed envelope to the Local Registration Authority (LRA) and post it to the designated address of the LRA for further processing.

On completion of the above-mentioned steps by filling in the DSC Form and providing necessary documents and payment, you have successfully completed the application process for your Digital Signature Certificate.

Rectifying Mistake in Digital Signature Certificate

To change the details or rectify mistakes in the Digital Signature Certificate (DSC), an organization needs to follow the following procedure:

  • Log in with the existing user-id.
  • Go to ‘Change DSC details’ option.
  • Fill the requisite details of the DSC.

Select the renewed/Changed DSC.

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